HR-EX Consulting - Our client is recruiting suitable candidates to fill the position below:
Job Title: Executive Assistant
Location: Remote
Employment Type: Full-time
Working Hours: Candidates must be available to overlap with 8:00 am – 5:00 pm EST daily.
Job Summary
Our client is seeking a highly organised and proactive Executive Assistant to provide comprehensive executive and operational support to senior leadership across multiple companies.
The role involves managing executive communications, calendars, meetings, workflows, documentation, and stakeholder coordination while ensuring leadership remains informed, organized, and focused on strategic priorities.
Key ResponsibilitiesManage multiple executive email accounts and calendars, ensuring timely responses, scheduling, and follow-ups.
Prepare daily executive briefings covering key business updates
Draft professional emails, messages, meeting summaries, reports, and stakeholder communications.
Act as a key point of contact between executives, internal teams, clients, and external stakeholders.
Manage high-volume calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts.
Prepare meeting agendas, record minutes, track action items, and ensure timely follow-up on deliverables.
Maintain executive visibility through accurate CRM updates, dashboards, reports, and documentation.
Coordinate business operations activities, including onboarding, offboarding, permits, invoices, and document management.
Support workflow improvement initiatives and ensure efficient administrative processes.
Collaborate across communication platforms including Gmail, Slack, Microsoft Teams, and ClickUp Chat.
Interface with AI-powered workflow tools and automation systems to improve operational efficiency.
Maintain confidentiality of sensitive business information and executive communications.
Proactively identify potential challenges, bottlenecks, and risks, escalating issues when necessary.
Key Requirements
Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.
Minimum of 4-6 years’ experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role.
Proven experience supporting senior executives or business leaders in a fast-paced environment.
Experience managing multiple email accounts and Google Workspace/Outlook calendars.
Strong executive-level communication skills with excellent written and verbal English proficiency.
Experience preparing reports, executive summaries, meeting notes, and operational updates.
Ability to manage competing priorities, meet deadlines, and work independently with minimal supervision.
Experience using CRM systems, workflow management tools, and collaboration platforms.
Application Closing DateNot Specified
Method of Application
Interested Candidates should send their CVs to: [Email hidden - Login to reveal] using the Job Title as the subject of the mail.
Note: Only qualified candidates will be contacted.
How To Apply
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Make sure you are logged in and your email is verified (Register if you dont have an account).
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Click the Apply Now button above.
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Your default email application or the application link will open.
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Attach your Application letter, updated Curriculum Vitae (CV) and any supporting documents required.
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Use a professional subject line such as Application for "Indicate Position"
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Make sure to send your application before the closing date.
Note: Only shortlisted candidates are contacted.
