Facility Manager

Position Summary


The Facilities Manager oversees the day-to-day operations, maintenance, security, and administration of the CCDRN Damaturu office facilities. 
This position requires technical knowledge of building systems, project management skills, vendor/contractor management experience, and the ability to implement cost-effective facility solutions in a challenging environment.


Key Responsibilities

Facility Maintenance and Operations:


Develop and implement preventive maintenance schedules for all building systems (electrical, plumbing, HVAC, generators, etc.)
Oversee repairs and troubleshoot facility issues promptly
Manage inventory of maintenance supplies and equipment
Conduct regular facility inspections and document findings
Coordinate with local contractors for specialized repairs and services
Ensure consistent supply of utilities (power, water) through backup systems management
Oversee janitorial services and grounds maintenance


Security Management:


Implement and maintain facility security protocols
Oversee security personnel and systems
Conduct regular security assessments and recommend improvements
Maintain access control systems and protocols
Develop and update emergency response procedures


Administrative and Budget Management:


Develop and manage annual facilities budget
Process vendor payments and maintain financial records
Negotiate and manage service contracts
Track and report on facilities expenditures
Implement cost-saving measures while maintaining quality standards
Maintain organized documentation of all facility-related matters


Project Management:


Plan and oversee office renovations and improvements
Coordinate office relocations or expansions when required
Manage space planning and allocation
Supervise construction and renovation projects
Ensure compliance with building codes and regulations


Asset Management


Maintain inventory of all physical assets
Implement equipment replacement schedules
Oversee equipment disposal according to organizational policies
Coordinate the procurement of new equipment and furniture
Ensure proper asset tagging and tracking


Health, Safety, and Environmental Management:


Ensure compliance with health and safety regulations
Conduct regular safety inspections and drills
Implement environmental sustainability initiatives
Manage waste disposal and recycling programs
Respond to and document workplace accidents or incidents.


Qualifications and Skills

Required Qualifications:


Bachelor's Degree in Facility Management, Engineering, Business Administration, or related field
3-5 years of experience in facilities management
Knowledge of building systems, construction, and maintenance practices
Experience with budget management and cost control
Proficiency in Microsoft Office and facility management software
Strong problem-solving and organizational skills
Excellent communication skills in English (written and verbal).


Preferred Qualifications:


Knowledge of local building codes and regulations in Nigeria
Experience working with international organizations or NGOs
Certification in Facility Management (CFM, FMP, or equivalent)
Experience managing facilities in challenging environments
Knowledge of health and safety standards
Understanding of sustainable facility practices
Familiarity with backup power systems and water management.


Working Conditions


Based in CCDRN's Damaturu office with regular working hours
Some flexibility is required for emergency situations and occasional after-hours work
May involve physical activities, including walking, standing, lifting, and inspection of equipment
Possible exposure to various weather conditions during outdoor inspections
May require occasional travel to other CCDRN locations in the region.



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