Human Resources Manager

Job Summary


In this role, under the supervision of the Chief Operating Officer, you will be responsible for leading the HR functions of the company and juggle various administrative tasks in a timely manner. As the HR/Admin Manager, you will provide oversight and guidance to the development and monitoring of processes related to HR Operations, recruitment and retention, compliance, compensation, benefits, training, and development, as well as oversee administrative processes.


Key Responsibilities


Create and implement effective onboarding plans.
Coordinate with training centres for employee development and follow up until receiving training certificates.
⁠Review the employment and working conditions to ensure legal compliance.
Track staffing requirements and oversee the hiring of new employees as needed.
⁠Coordinate general leave administration; this includes maintaining an annual leave calendar for leave projections, outstanding leave days, payment of leave allowances.
⁠Maintain and update all staff personnel files; using appropriate checklist to ensure complete documentation.
⁠Take the lead on performance management process with collation of mid-year and end of year review documentations as well as draft confirmation letters for staff who are due.
⁠Provide advice to management on employee relations issues including maintaining payment schedules and issuing memos to accounts for payment/due dates for Pension, Health Insurance and other statutory deductions.
⁠Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
⁠Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
⁠Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
⁠Monitor costs and expenses to assist in budget preparation.
⁠Ensure regular update of the HR database with information on personnel records, bio data, salaries, or promotion as well as resignations.


Qualifications


BSc in a Human Resources Management/Industrial Relations & Personnel Management
Master’s degree in Business Administration is an added advantage
⁠CIPM certification is a key requirement
Minimum of 5 years relevant experience, 2 of which should be an administrative role


Competency and Skill Requirements


Astute business acumen
Ability to create and work with a budget
Entrepreneurial and commercial thinking
⁠Ability to create and interpret financial information.
⁠Excellent people management skills.
⁠Business process optimization skills
⁠Excellent leadership skills
Strong written and oral communication.
⁠Organization and attention to detail.
⁠Analytical and problem-solving skills.
⁠Time management.
⁠Ability to navigate stressful situations


Attitude


Must demonstrate a high level of confidentiality, tact, discretion, initiative, and sound judgement.
Ability to cope with pressures and setbacks.
Ability to deliver results and meet customer expectations.
Must demonstrate the confidence and ability to relate with stakeholders (clients, vendors, suppliers etc.) in an assertive and professional way.
Must have the ability to manage the flow of people and business, liaise and consult with internal and external stakeholders for maximum efficiency.



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