Procurement Officer

Generic responsibilities 


Responsible for the effective management of the procurement process by ensuring adherence to country and NRC regulations
Prepare procurement documents in line with NRC procurement procedures 
Participate in procurement planning and follow up with program section to ensure requisitions are received in a timely manner to ensure program continuation


Specific responsibilities 


Ensure that all procurements are done in accordance to NRC logistics policies, procedures and donor guidelines 
Conduct market surveys and assessments and maintain a vendor database system
Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC interest is protected in relations to pricing, quality and timely delivery.
Prepare Request for Quotations (RFQs), Invitation to Tender Bids (ITBs) and other procurement related documents 
Prepare documentation for bids committee meetings and ensure bid committee minutes are properly recorded and is signed by bid committee members 
Prepare Local Purchase Orders and draft contract as required and ensure that they are approved by the budget holders 
Ensure that the procurement tracker is updated on regular basis and submitted on time to all departments
Submit invoices from suppliers and the relevant procurement documents to finance as per procurement checklist 
Train and supervise procurement assistant
Follow up with supplies and organize for delivery of materials 


Qualifications

Professional competencies: 


Experience from working as a Logistics Officer in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Good communication in English
Good negotiation skills
Compliance with NRC and donor policies, procedures and systems which are related to    Logistics