Purchasing Officer

Description:


Manage Purchases in the Lab Office assigned through Purchase Requisitions (PR).
Perform analysis of assigned PR’s of adequate material specification, budget authorizations and relative cost centers, check if material was bought previously, raise RFQ, and to follow-up until Purchase Order (PO) creation, including resolving related issues
Comply with COMPANY’s Business rules and Ethics.
Utilize the use of e- sourcing tools and to meet up with a target of events set for the section/department/Division.
Perform on relevant Purchase Orders created price history, before getting such passed to the Purchasing Manager for approval
Ensure PO files are properly organized to conform to standards and checklist which is attached to each PO files
Participate & ensure efficiency of Duets/Triplets system involving Users and Stock Section.
Ensure all purchasing activities meet audit requirements in compliance with COMPANY Referential, policies and procedures, as well as COMPANY Business rules and Ethics, in order to minimize any potential partner/audit claims, contraventions or court actions.
Where applicable to clearly state in PO’s QA/QC requirements (in the form of mill test certificates, MSDS, other certificates) for purchased materials/equipment and verifying compliance through proper documentation
Pay attention to COMPANY General Terms and Conditions of purchase to ensure the
Company is not exposed to legal liabilities.
Follow PO performance including expediting till delivery point and payment of supplier invoices
Report on vendor performance on PO’s evaluation to COMPANY Supervisor for harmonization with M&P Dept.
Identify and maximize the use of best practices, particularly in key areas where procurement activities can add value and/or reduce time and effort expended on nonstrategic requirements to achieve continual improvement on the cost effectiveness of the procurement service and the team.
Apply and enforce the use of Market Intelligence tools available in COMPANY (Market, Suppliers, Cost Models, target prices)
Optimize purchasing acts with emphasis on making savings for the COMPANY. Savings must be duly recorded for divisional/COMPANY appreciation.
Perform any other tasks as assigned by Supervisor.
Manage purchases with “moving” programs or in according to emergencies.
Cooperate in terms of transversal relationship in managing unforeseen operational issues of immense impact
Familiarize self with COMPANY emergency procedures and report to the Manager any incident, unsafe act or operation.
Carry out Services safely according to COMPANY HSE procedures in such a manner to minimize / eliminate unsafe exposure to self or fellow workers
On all the material purchases check what HSE implication is involved in terms of materials not being compliant with operational use, and vendors not compliant with HSE requirements.
Ensure efficient Purchasing Services with the best possible mix of “delivery”, “quality” and “price/cost”.
Continually improve procurement practices. Identify opportunities to enhance the supply chain.


Personnel Profile:


A good Degree in Engineering, Business Management or Social Sciences.
Qualifications/Experience in Instrumentation or Electrical/Electronic Engineering would be most desirable for this position
Membership of the Chartered Institute of Purchasing & Supply (CIPS UK or Nigeria) not a prerequisite but would be encouraged
3 to 5 years Oil and Gas Industry experience with a minimum of 2 years experience as a Field Engineer
Strong communication and analytical skills are necessary for a range of complex internal and external negotiations
Candidate’s ability to learn & be trained quickly on SAP/R3, BW, e-sourcing tool (JUPITER) and e-transit tools will be an added advantage.
Requires a very good interpersonal relationship, conviviality, capacity of anticipation, analysis and synthesis
Good communication skills