Administrative Officer Abuja

We are a leading hospital group providing multispecialty tertiary healthcare services in Abuja. We are inviting applications from suitablly qualified candidates for the position below:

 Job Title: Administrative Officer

Location: Abuja, (FCT)

Employment Type: Full-time Job Summary

The Administrative Officer is responsible for supporting the efficient day-to-day administrative operations of the Hospital by coordinating administrative activities, maintaining proper documentation and records, facilitating communication across departments, supporting staff and facility management, and ensuring compliance with approved hospital policies and procedures. The role also serves as a key liaison between the Hospital and outsourced service providers to ensure that contracted support services meet agreed service standards.

Job Functions

Coordinate day-to-day administrative activities, implement approved policies and procedures, maintain effective workflows, prepare reports and correspondence, and provide administrative support to Management and committees. Coordinate and monitor outsourced services including housekeeping, maintenance, laundry, catering and other service providers, ensuring compliance with agreed service standards, hospital policies and contractual requirements. Monitor the condition and functionality of hospital facilities, offices and common areas; coordinate maintenance requests, repairs, office space, furniture, equipment and other administrative resources. Monitor housekeeping and environmental cleanliness standards, coordinate corrective actions with service providers, and liaise with Infection Control and relevant departments on hygiene-related concerns. Support the coordination, documentation and monitoring of medical waste collection, storage, transportation and disposal, including vendor performance and compliance with applicable requirements. Coordinate routine administrative matters with approved vendors and contractors, monitor service quality and performance, maintain relevant documentation, and escalate recurring deficiencies. Provide administrative support to staff which including uniforms, office allocation and other workplace administrative requirements. Provide logistical and administrative support for Management, departmental and committee meetings, hospital events, training programmes and official activities, including documentation and follow-up of action points. Support monitoring of administrative compliance, maintain records of permits, licenses and approvals, track expiry dates, and assist with regulatory inspections, audits and documentation. Support implementation of HSE requirements, report hazards and incidents, participate in emergency preparedness activities and ensure follow-up of identified safety issues. Maintain accurate, organized and confidential physical and electronic administrative records, ensure proper document control and prepare periodic administrative reports. Support preparation and monitoring of administrative budgets, track expenditure, verify supporting documentation, monitor budget utilization and report significant variances. Promote professional, responsive and service-oriented administrative support; facilitate effective communication across departments and ensure appropriate handling and escalation of administrative complaints and requests.

Job Requirements

A Bachelor's degree or HND in Business Administration, Public Administration, Management or a related discipline. Relevant professional certification in administration or management is an advantage. Minimum of 5 years' relevant administrative experience, preferably in a hospital or healthcare environment. Experience in facility coordination, outsourced service management, vendor management, documentation and general office administration is an advantage.

8th October, 2026. How to Apply

Interested and qualified candidates should submit their application as one (1) PDF document to: [Email hidden - Login to reveal] using applicant's full name and position applied as the email subject.

A cover letter A detailed Curriculum Vitae (CV) Copies of relevant academic and professional certificates The names and contact details of three (3) referees under whom they have previously worked.

Note: Only shortlisted candidates will be contacted