Personal Assistant to the Managing Director Ibadan

We are a reputable Educational Institution  recruiting suitable candidates to fill the position below:  Job Title: Personal Assistant to the Managing Director

Location: Ibadan, Oyo

Employment Type: Full-time

Reports to: TheManaging Director

Department: Office of the Managing Director Job Summary

We are seeking a highly organized, proactive, and technology-savvy Personal Assistant to the Managing Director to provide effective administrative,coordination, and executive support to the Managing Director.

Duties and Responsibilities

Manage the Managing Director’s schedule, appointments, meetings, and daily engagements. Coordinate meetings, appointments, travel arrangements, and other logistics as required. Prepare correspondence, reports, presentations, minutes, and other official documents. Attend meetings as assigned, take accurate minutes, and document decisions and action points. Followup on assignments and directives issued by the Managing Director and provide timely updates. Coordinate communication between the Managing Director and relevant departments, staff, branches, depots, and other stakeholders. Maintain accurate and well-organized electronic and physical records. Handle confidential information and correspondence with a high level of discretion. Assist with research, information gathering, data compilation, and preparation of reports when required. Followup on operational assignments, including book printing, stocking, and timely delivery of book titles as directed by the Managing Director. Support staff mobilization and coordination for the timely execution of assigned operational activities. Provide general administrative and executive support to ensure the effective functioning of the Managing Director’s office. Perform other duties and assignments as may be delegated by the Managing Director.

Bachelor’s Degree or HND in Business Administration, Management, Office Technology and Management, Secretarial Administration, or a related discipline. Minimum of Second Class Lower degree classification, subject to confirmation of the required classification. 3 - 4 years of on-the job experience. Below 30 years of age. Previous experience as a Personal Assistant, Executive Assistant, Administrative Officer, or in a similar role will be an advantage. Proficiency in Microsoft Office tools, particularly Microsoft Word, Excel, and PowerPoint. Strong technology and digital skills, with the ability to quickly adapt to new tools and platforms.

Excellent organizational and multi tasking abilities. Ability to work effectively under pressure and meet deadlines. Strong communication and interpersonal skills. Excellent attention to detail. Strong follow-up and coordination skills. Good report writing and documentation skills. Ability to work independently and take initiative. High level of discretion, confidentiality, and professionalism. Resourcefulness and ability to solve problems effectively. Ability to manage competing priorities in a fast-paced environment. Strong willingness to learn and adapt to new technologies.

N200,000 - N250,000 per month (Depending on Experience).  Application Closing Date

30th September, 2026.  How to Apply

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