Senior Buyer / Contract Manager

Job Description


Create and maintain an up-to-date roster of qualified contractors/suppliers/Orders/contracts with current information to conduct market research on prices and performance; evaluate and assess all potential market responses
Contribute to the validation of contract strategy through:
Organizing and attending regular Contracts & Procurement Meetings -
Pre-qualifying bidders -
Ensures and contributes to appropriate evaluation criteria
Developing commercial documents -
Preparing and issuing tender calls to contractors and suppliers from the qualified bidders list -
Ensure the preparation and distribution of bid invitations to:
Confirm alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and drafting contractual and commercial terms and conditions.
Verify the Terms & Conditions (standard, general and financial)
Assist in establishing technical, contractual and commercial agreements for complex contracts
Perform Terms & Conditions bid analysis and negotiation.
Conduct commercial bid analysis and negotiation, thereby establishing a clear definition of responsibilities and documents in collaboration with the Lead or Head of Department.
Participate in Recommendation to award (RTA) by assessing all received offers and submitting QCS to HOD for approval.
Manage the approval process from authorities, clarify rights and obligations of signing parties, and oversee the signature process of formal documents.
Ensures contracts are created in SAP to promote effective use of tools and systems for optimal productivity.
Facilitate the handover of signed contracts to the Contractor/Supplier.
Support the Head of Department in resolving claims and lawsuits as they arise by proposing strategies and actions and participating in negotiations.
Oversee contractor performance, promote and attend service quality meetings, address claims, amendments and contract renewal discussions with contractor/Supplier and manage and maintain relationships with internal or external Stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.


Procurement Activities


Manages Purchases in the designated area through PR assignment.
Examines all Purchase Requisitions for proper material specification, budget authorizations and cost centres to which the purchases are being charged.
Reviews all assigned PRs, Groups requisitions to reduce process costs, compiles tender packages and organizes tender calls / requests for quotation, ensures the use of e-sourcing tools.
Respond to tenderers' requests for clarification.
Examine, compare and evaluate offers to secure the most economical and contractually advantageous conditions.
Optimize Purchases by all possible means, leveraging professional experience to generate Savings for the Company.
Pay close attention to the General Conditions and terms of purchase to protect the Company from legal liabilities.
Arrange and lead negotiations with suppliers related to PO awards and performance.
Where applicable, clearly state QA/QC requirements (in the form of Mill/Test Certificates, MSDS, other certificates) in purchase orders.
Ensure follow-up of purchase orders until complete reception and payment.
Guarantee swift, accurate and correct validation of POs.
Confirm receipt of PO acknowledgements from suppliers.
Ensure timely deliveries from Suppliers.
Monitor goods receipt until arrival at affiliate's central or other warehouses.
Negotiate and resolve all changes leading to amendments with suppliers/contractors.
Address discrepancies between received materials and orders, if any, with suppliers.
Enter all purchase data into SAP.
Produce regular MIS reports for all stakeholders as directed by HOD


Qualifications


Bachelor's degree in engineering. A master's degree in management (preferably Supply Chain/Materials management) is advantageous.
Membership in relevant professional bodies in Supply Chain and Operational functions is beneficial.
Minimum 15 years' experience in Contracts & Procurement function within the Oil & Gas industry for Senior Buyer/Lead Buyer or Contracts Manager.
Demonstrable general knowledge and understanding of Technical, commercial, legal and insurance issues affecting the company overall.


Additional Skills


Demonstrated Integrity, Team Cooperation and Flexible approach
Adaptability to circumstances, patience,
Commitment to profession, consistency, Diligence & Teamwork
Effective communication
Analytical skills and meticulous attention to detail.
Capability to work under pressure and meet deadlines.
Problem-solving abilities.
Dedication to continuous improvement and professional growth.


Essential skills


Engineering degree
Comprehensive technical and commercial tendering expertise
Understanding of legal and insurance aspects of contract management
Contract administration proficiency
Demonstrated integrity and high ethical standards
In-depth knowledge of contract laws
Strong Negotiation abilities
Excellent communication skills
Commitment to profession, consistency, Diligence & Teamwork
Analytical skills and meticulous attention to detail.
Capability to work under pressure and meet deadlines.
Problem-solving abilities.
Dedication to continuous improvement and professional growth.
Conflict resolution
Customer service
Regulatory Compliance