Senior Buyer / Contract Manager

Job Overview


Maintain an updated roster of qualified vendors, suppliers, orders, and contracts to conduct market research on pricing and performance; evaluate and analyze all potential market responses
Contribute to contract strategy validation through:
Organizing and participating in regular Procurement Meetings -
Screening potential bidders -
Ensures appropriate evaluation criteria
Developing commercial documentation -
Crafting and distributing tender invitations to approved bidders -
Ensure bid invitations are prepared and distributed to:
Confirm alignment with safety guidelines, company policies, procedures, and relevant legislation when issuing technical contracts and drafting contractual and commercial terms.
Review Terms & Conditions (standard, general, and financial)
Assist in establishing technical, contractual, and commercial agreements for complex contracts
Perform Terms & Conditions bid analysis and negotiation.
Execute commercial bid analysis and negotiation, clearly defining responsibilities and documents with the Lead or Department Head.
Contribute to award recommendations by assessing all received offers and submitting quality control statements to the Head of Department for approval.
Manage authority approvals, clarify signing parties' rights and obligations, and oversee the formal document signature process.
Ensure contracts are entered into SAP for efficient use of tools and systems to maximize productivity.
Facilitate the handover of finalized contracts to Contractors/Suppliers.
Support the Department Head in resolving claims and legal disputes by proposing strategies, actions, and participating in negotiations.
Oversee contractor performance, encourage and attend service quality meetings, handle claims, amendments, and contract renewal discussions with contractors/suppliers, and maintain relationships with internal and external stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.


Procurement Duties


Manages Purchases in the designated area through PR assignment.
Examines all Purchase Requisitions for proper material specifications, budget authorizations, and cost center allocations.
Assesses assigned PRs, consolidates requisitions to reduce costs, prepares tender packages, and organizes bid requests, ensuring the use of e-sourcing tools.
Respond to bidders' requests for clarification.
Analyze, compare, and evaluate offers to secure the most economically and contractually advantageous terms.
Optimize purchases by leveraging professional experience to generate savings for the Company.
Scrutinize General Conditions and purchase terms to protect the Company from legal liabilities.
Arrange and conduct negotiations with suppliers for PO awards and execution.
When applicable, clearly specify QA/QC requirements (such as Mill/Test Certificates, MSDS, other certificates) in purchase orders.
Monitor purchase orders until complete receipt and payment.
Ensure swift, accurate, and correct validation of POs.
Obtain acknowledgment of receipt for POs from suppliers.
Ensure timely deliveries from Suppliers.
Track goods receipt to affiliate's central or other warehouses.
Negotiate and resolve all changes leading to supplier/contractor amendments.
Address discrepancies between received materials and orders with suppliers.
Enter all purchase data into SAP.
Generate regular MIS reports for all stakeholders as directed by HOD


Required Qualifications


Bachelor's degree in engineering. A master's degree in management (preferably Supply Chain/Materials management) is advantageous.
Membership in relevant professional Supply Chain and Operational function bodies is beneficial.
Minimum 15 years of experience in Contracts & Procurement within the Oil & Gas industry for Senior Buyer/Lead Buyer or Contracts Manager positions.
Demonstrable broad knowledge and understanding of Technical, commercial, legal, and insurance matters affecting the company in general.


Additional Skills


Demonstrated integrity, team cooperation, and adaptable approach
Ability to adjust to circumstances, patience,
Professional dedication, consistency, diligence, and teamwork
Effective communication
Strong analytical skills and attention to detail.
Capacity to work under pressure and meet deadlines.
Problem-solving capabilities.
Dedication to ongoing improvement and professional growth.


Essential Skills


Engineering degree
Comprehensive technical and commercial tendering expertise
Understanding of legal and insurance aspects of contract management
Contract administration proficiency
Demonstrated integrity and high ethical standards
In-depth knowledge of contract laws
Excellent Negotiation skills
Strong communication abilities
Professional dedication, consistency, diligence, and teamwork
Analytical skills and meticulous attention to detail.
Ability to perform under pressure and meet deadlines.
Problem-solving aptitude.
Commitment to continuous improvement and professional development.
Conflict resolution expertise
Customer service orientation
Regulatory Compliance awareness